Running an online business has it’s perks when it comes to the array of online tools that can be used to help you get through your work and grow your business. These are some of the tools we use every day:

Project Management


Where Slack is our open communication platform, Asana is our contextual communication platform. Our projects and tasks are all managed through Asana. When we need to keep communication specific to a task, we add it in Asana as a comment to the relevant task to keep everything in context. This is our most valuable tool to get the job done and ensure our projects are on track.

Team Communication


This is our virtual office. Our team spans across multiple states in Australia as well as overseas and Slack keeps us in touch with each other throughout the day. This has helped us build our company culture and avoid productivity killing shoulder taps.

IOT Application Development

Simply put, an Internet of Things solution connects mobile phones, sensors, and devices together to transform data into much more valuable information. By connecting these devices, we provide the ability to rapidly respond to the information that is consumed.
Organizations will benefit from using IoT information to create benefits over competitors and increase efficiency.  Over the next five years, a majority of companies envisage Internet of Things technology will help to trim expenses, transform how they do business and create new income streams.  From increasing operational efficiency, providing a safer work environment and connecting consumers’ appliances, IoT solutions create advantages that our clients should be thinking about. Platforms like VANTIQ help supplement IOT platforms if used correctly too!
Internet of Things devices generate data through connected devices and sensors.  This data is important but what is done with this data is what provides the real value to businesses and consumers.  Information visualizes trends in data, business rules and abnormalities to create actionable responses.  Continuous feedback of data enables companies to create better models and increase output, efficiency and safety. There are many ways to collect data, analyze information, and use it to result in a positive action. In recent years, the digital market place has seen huge increases in mobile application development. Organisations all over the world are utilizing mobile applications to engage their customers and showcase products or services in a much more efficient and direct manor. App developers from Glasgow witnessed a rise in the development of mobile applications for internal use within larger organisations with more staff as a tool to make internal processes more efficient – whether that be allocating a job to a particular engineer or to keep track of appointments that have been attended by field agents.

Recent years have shown many advancements in IoT technology. More than just an industry buzzword, people are using the IoT in incredible ways to ensure human safety, environmental sustainability, and ease of living.

Why Your Business Might Not Be As Green As You Think It Is? A few years ago, it seemed like every business was touting efforts to “go green,” promoting their use of renewable energy, non-polluting manufacturing processes, and increased energy efficiency. Some companies still do this–NBC features a Green Week every year–but you don’t see as much marketing around companies going green anymore. This has led some to question whether it’s all just a fad whose time has passed.

Overhauling more traditional, less earth-friendly practices costs some money up front. No one denies that. However, in the long-term, the savings can be immense. For example, LED lights still cost more than incandescent bulbs. However, LED lights also last 40 times longer and use about one tenth of the energy.

  • Consumers recognize green companies
  • Going green can stimulate innovation
  • It helps the environment

Google Drive

I’m not sure about you, but I’m not a fan of emailing documents back and forth. Being able to collaborate in real-time on editing documents and spreadsheets with our team and with our clients is just amazing. It’s super easy to use and free.

Google Apps

In addition to Google Drive, we use the entire Google Apps suite. This gives us reliable email and Google Drive storage for the whole team so we never have to worry about issues with our technology. This takes care of our documents, spreadsheets, emails and calendar. If Google goes down, well, let’s just say that’s a world I don’t want to live in.


One of my new favorite tools. You could find companies that offer closed captioning transcription can also help improve your video viewership by letting you reach out to a wider audience who may speak a different language or have a disability. Quickly and easily allows me to create videos of all or part of my screen and share them with anyone. In many cases this works a heck of a lot faster than trying to email instructions or an explanation to someone.

Worthy alternative: Jing. What I don’t like as much about Jing is that you have to wait a really long time for the video to upload and you can’t get the URL of the video until it’s uploaded.


Organizations considering an Oracle NetSuite Consulting implementation partner with us for our expert consulting team, proven methodology, and project management approach.Terillium is an official NetSuite Solution provider. Certified Consultants Team offers SuiteAssist – a managed services program just for NetSuite users. It help to:

  • Improve business processes
  • Build custom reports
  • Add new functionality
  • Optimize your current system
  • Train users

Providing support services is not new to Terillium.


Like Cloudup except you can annotate your screenshots. This is an essential tool for anyone and I highly recommend everyone downloads this right now. It’s free and super easy to use.


Free text and voice / video calling to your contacts. Now has free video conference calling to compete with the likes of Google Hangouts. We prefer to use Slack and Google Hangouts but when our clients use Skype we can be flexible 🙂

Google Hangouts

Instant messaging, video calling, screen sharing and conferencing communication from Google.


Easy file sharing. Dropbox is great for sharing files and folders and keeping these in sync across multiple computers.


“The last password you have to remember”. Many people are guilty of using the same password for everything. In this age where so much of our lives are online, you should always use complex and different passwords on your sites. Lastpass takes care of this for you by integrating with your web browser so you only ever have to remember one password to unlock all your other passwords.

Customer Communication


Helpscout is email that your team can view, comment on, be assigned to and action and this is where we communicate with our clients. It acts just like email from our clients point of view so they don’t need to change how they communicate with us. In the backend, our team can communicate on an email without the client seeing so we can plan how we are going to action the task and response to the customer effectively. Plus we can build a library of saved replies to help us power through our customer support enquiries.

We have set Helpscout up for our clients that need a shared email box for their team to access. This works much better than the traditional method of just allowing multiple people to use a single email.

We’ve been considering Freshdesk for a while due to their additional features for a more robust email support platform, but for now Helpscout definitely does the job for now with it’s ease of use.

Buffer and Hootsuite

Set your social media posting schedule, add some content to the buffer queue and let it do the publishing for you. Then use Hootsuite to manage your social media conversations and mentions.

Live screensharing for free.

Product & Service Delivery


We build websites for our clients and WordPress is one of our most useful tools to help us empower our clients to have better websites. From publishing new content, to quickly creating new features to keeping the site looking fresh with new themes, WordPress is our go to platform for creating beautiful websites that help build successful businesses.


Simply the best for editing photos and graphics.


Vector illustration software we use to create logos, illustrations and vector images. Another great piece of software from Adobe.

Sublime Text Editor

Simple to use code editor with code completion. Very light-weight and can be extended with packages.


Easy to use email marketing software. Build your list, design your emails easily and create your campaigns. Free for up to 2,000 subscribers.

TinyPng and

Save your web server space and speed up your site by optimising your images before you upload them. Check out our tutorial for how to optimise images for your website. SеrvеrMаnіа іѕ a Canadian Server Company wіth оvеr a decade of еxреrіеnсе building high-performance infrastructure hоѕtіng platforms fоr businesses glоbаllу.


Monitor your websites to see when they go down and how long for. Configure notifications to send you an email so you know and can fix the issue. Monitor 50 sites for free.

Pingdom Tools

Monitor website uptime, web server performance and website performance.


Checking website speed at scheduled intervals. Gives advice for how to speed your site up.

Google Analytics

Insights into what is happening on your website. Absolutely essential for any website owner.


Manage multiple WordPress sites from a central dashboard. Saves us hours of work each week.


Fantastic value shared hosting. After trying many, many web hosting providers, we’ve settled on Siteground as the best value, best supported and best performing shared web host out there.


Managed WordPress hosting to keep your site running as fast as possible with minimal downtime.

Rackspace Email

We recommend keeping your email separate from your web hosting. In-house we use Google Apps, which we also recommend, but for ease of use and support we recommend Rackspace email. If (when) your website goes down, your email won’t.



Weekly productivity reports into what I’m doing while I’m on my computer. These are for my eyes only and help me have some accountability and self control to stay on track.


Very simple task manager. Create lists for your tasks and then just get them done. Has a few features for useful collaboration. Totally free, has a premium plan for better collaboration features.

Boomerang for Gmail

Send emails later and have email reminders sent for emails that haven’t been replied to. This is an indispensable part of our Google Apps system.


Keeps your important emails separate from the emails you can read later. Gets to work instantly to help you focus on the messages that are important. Short of unsubscribing from every email list you’ve signed up to, SaneLater will save your inbox and make it useful again.

Google Chrome

More Google! Chrome syncs across your signed in computers and mobile devices so your bookmarks, history and extensions are ready to go within a few minutes. The combination of Asana, Slack, Google Apps and Google Chrome for our business means that we do not have to be tied to any particular computer to communicate with our team, with our clients and to complete our work.


Simple “cloud accounting”. This has a time tracker that feeds directly into our invoices so we’re getting paid what we need to. Recurring invoices can be set up for our retainers and we can allow our clients to pay online with integration with many online payment gateways. Find the top designers to create beautiful invoice template that are free for you to use.


Personal text snippets to stop you needing to type the same thing repeatedly.


Remember everything. Jot down notes with voice, text, images, videos and anything keep this in your notebooks. Share with anyone and collaborate. Very versatile.


Do you wish your computer’s clipboard could store multiple clips? Copyless to the rescue! I use Copyless every few minutes and I’ve used it many times while writing this article. It stores a history of your copy and pastings to allow you to go back through and re-use.


“Work expands so as to fill the time available for its completion”. Don’t be a victim to Parkinson’s Law – schedule in your work, set a timer and get it done. One of my favorite productivity techniques is the pomodoro technique. Work for 25 minutes then have a 5 minute break. Practicing this technique helps you focus on the task at hand, take healthy breaks and avoid distractions to help you breeze through your daily task list.


Our personal DJ. The best music streaming service to set the vibe.


Have time to read all the interesting things on the internet? Nope, neither do we. Use Pocket to save those Youtube videos and baiting web articles for reading later and get back to work. 

It’s a fact that YouTube videos with less views are less likely to show up in spots like the suggested or recommended videos. However, when you get a lot of good retention video views, your chances of popping up in these spots and increasing your visibility goes up by a lot. Attract viewers that are already watching relevant videos with the help of high quality YouTube views, here you’d find more information.